Resources‎ > ‎

Event Planning

BrickFair, AL, January 12-15, 2017

posted Jan 5, 2017, 9:01 AM by TNVLC Admin   [ updated Jan 11, 2017, 7:58 PM ]



New to BrickFair?
Checkout our new exhibitor guide.
Also, you'll notice the inside of the collaborative layout is walled off. All club members are welcome to use this space to store their stuff during the day or escape the crowds for a break when needed.

Location
BJCC East Hall.
2100 Richard Arrington Jr. Blvd. N. 
Birmingham, AL 35203

Setup
Thursday, Jan 12: noon - midnight
Friday, Jan 13: 9AM - midnight

Public Hours
Saturday, Jan 14: 10AM - 4:30PM
Sunday, Jan 15: 10AM - 4:30PM (preview hour from 9AM-10AM)

Schedule
For the official BrickFair schedule, see here

Additionally, our club schedule is as follows:
Saturday 5:00PM, Bingo Area - Club wide meeting
Saturday 5:30PM, Somewhere in the convention center - Pizza & games until everyone leaves or we're kicked out!
Sunday 9:30AM, Collaborative Layout - Group picture

Transportation
Pete will be transporting his tables as well as 3 tables for the Schusters.
Will will be transporting 2 tables for the collaborative layout.
Ideally, all tables need to be setup on Thursday, so that the whole layout can be arranged before MOCs are set out. Pete and Will will be unloading at the BJCC on the 12th around noon.

MOCs
If you're part of the layout, register any of your MOCs under the "Tennessee Valley LEGO Club" collaborative. All that means is that your MOC is on the layout as opposed to a theme table. By registering your MOC, it will be eligible for voting, which could lead to prizes! If you've got a standalone MOC, register it under the appropriate theme. Do not register it as a collaborative. If you do, you won't have a place to put it!

Town & Train

Participants
Bill: 1 table/town
Brian & Melissa: Campground, trains
Charles: 6 tables, trains, controllers, track for Ed
Chris: 2 tables/town
Joys: 8 tables
Ed: 6 tables/amusement park
Pete: 13 tables + 3 tables for Schusters, extension cords, power strips, trains, banners

Contributors
Will: 2 tables
Clay & Judy: 2 tables
Brian Rippetoe: Track for Ed


The Muse, April 16, 2016

posted Apr 12, 2016, 7:53 PM by TNVLC Admin   [ updated Apr 13, 2016, 1:01 PM ]



Less than a week to go... hope everyone's ready and excited! The Muse is really looking forward to having us and they're doing a bit of rearranging to give us a very nice spot for for the day. This is only our second event in Knoxville and our first with The Muse. I think we've found another really good partner for the club which is especially great given our relative newness to the area.

If you’re not on the list below and want to participate, by all means let Pete know. He's more than happy to work you in. If you’re on the list and your space requirements have changed, let him know that too. Otherwise, ask any questions you might have.

See you this weekend!


Location:
The Muse
516 N Beaman St
Knoxville, TN 37914

Date:
Saturday, April 16

Public hours:
10AM - 5PM (it's being advertised up to 4, but they close at 5. We'll plan on packing up at 5 unless the crowd is unusually light).

Setup:
8AM

GBC: (1.5 tables)
Frosty & Michelle
Pete - 2  modules, baseplates and fencing

MOCs: (1-2 tables)
Clay & Judy
Katie
Michael & Jeannette
Ron

Post Apocalyptic: (1 table)
Marty
Ron

Micropolis: (1/2 table)
Mike
Chris (possibly)

Trains: (5 tables)
Pete

Supplies:
Pete - tables, skirt, banners, stanchions and chain

Boomsday, September 6, 2015

posted Aug 29, 2015, 9:03 PM by TNVLC Admin   [ updated Sep 2, 2015, 8:25 PM ]

Our first Knoxville event, and by all accounts so far, this will be Knoxville's biggest, best and ...final... Boomsday. :( We're setting up shop in the Kid's Zone and anticipate this to be very similar to NormalPalooza, just with a much bigger crowd. This is the first event where we've been required to obtain insurance and we owe a special thanks to Chris Bolton's employer, Mesa Associates, for sponsoring us!


There are lot's of road closures associated with this event, and there are active road construction projects in and around the UT campus, so plan ahead! What's posted here is thought to be fairly accurate, but check the following sites prior to making any travel plans:






Due to the logistics of entering the site, anyone who wishes to display a MOC or provide cumbersome items such as folding chairs should drop these items off at Pete's house no later than Saturday, September 5th. If you don't have Pete's contact info, send an e-mail to the club's group account and Pete will reply with the necessary information.


Schedule

Saturday, September 5
Last day to drop items off at Pete's house!

9PM: Neyland Drive closes
10PM: Henley Street Bridge closes

Sunday, September 6
8AM - noon: Load in, must have permit to access Neyland Drive
10AM: Pete, Brian & Chis depart Pete's house
10:30AM: Pete, Brian & Chris arrive on site
Noon: Neyland drive closes to ALL vehicles!
1PM: Setup complete
3PM: Event opens to public!
5PM - 8PM: Peak crowd
8PM: Teardown begins
9PM: Teardown complete
9:30PM: Fireworks!

Monday, September 7
2:00AM: All vendors must be off premesis
6:00AM: Neyland Drive reopens to all traffic


Setup

The Kid's Zone is in lot C15 on the north side of Neyland Drive and just to the west of the railroad trestle. Our general location within the Kid's Zone is as shown here:


We will have MOC tables under tent and play brick out in the open. The center section of the MOC display will be a town and train layout with side tables for individual MOCs.


Supplies
Visit Knoxville:
10' x 30' tent
3 Folding tables
20 Folding chairs

Bill:
Robotic MOCs
1 folding chair

Chris:
Playbrick
Business Cards
MOC

Clay & Judy:
Drink cooler
2 folding chairs

Frosty:
Mosaic MOC

Michael:
ETCH MOC

Pete:
Transportation for all supplies
7 tables & table skirt
Banners (club and sponsor)
Stanchions & chain
Town & train MOCs
3 folding chairs

Participants
Anyone is welcome to help setup, but Pete only has room for 4. Everyone else will need to find parking elsewhere. Be prepared for a very long walk, lots of traffic and a large crowd! Setup should occur between 10:30AM and 1PM, with finishing touches up until 3PM when the event opens to the public. We don't need many people for setup, but anyone is welcome to come. Peak crowd begins around 5PM and this is when we'll need the most people to supervise the display. Teardown begins around 8PM and should take about an hour. Fireworks begin at 9:30 and typically last 25 minutes. Again, expect heavy traffic after the event, and there's really no telling when Pete's truck will be able to leave, though all vendors have to be cleared out by 2AM...

Bill
Brian (10:30)
Chris (10:30)
Clay & Judy (baby permitting... :)
Frosty & Michelle
Jon, Jenni & Becca (before 3PM)
Marty & Katie (3PM)
Michael & Jeannette
Pete (10:30)
Shannon & Shannon

Other notes
There will be food vendors everywhere! Dinner should not be an issue, but make sure you bring adequate cash. For those setting up, lunch could be a problem as most vendors may not open until 3PM. Plan accordingly.

Noise: There will be several large, loud "sound towers" positioned along Neyland Drive broadcasting the choreographed soundtrack during the fireworks display. These will active throughout the day as well. One is positioned very close to the Kid's Zone. It would be wise to bring ear protection, just in case it's an issue.

Also consider sunscreen, headache medication, comfortable shoes, etc...

BrickFair, AL, January 15-18, 2015

posted Dec 30, 2014, 6:22 PM by TNVLC Admin   [ updated Jan 13, 2015, 6:39 PM ]

BJCC East Hall.
2100 Richard Arrington Jr. Blvd. N. 
Birmingham, AL 35203

Setup
Thursday, Jan 15: noon - midnight
Friday, Jan 16: 9AM - midnight

Public Hours
Saturday, Jan 17: 11AM - 4PM
Sunday, Jan 18: 11AM - 4PM

Schedule
For a full schedule, see here

Transportation
To handle the transportation aspect, Chris is securing a van that will accommodate all of the tables and any MOCs aside from Pete's contribution. Coordinate with Chris to pickup your items by Jan 14. He will need all tables so that they can be setup Thursday, permitting everyone to setup their displays as they come in. Pete, Chris, Bill, Will & Logan will be unloading at the BJCC on the 15th around noon. If you can't be present then or if you can't make it to the show, but want to send items, no problem, just let Chris know.

Checkout our new exhibitor guide

MOCs
If you're part of the layout, register any of your MOCs under the "Tennessee Valley LEGO Club" collaborative. All that means is that your MOC is on the layout as opposed to a theme table. By registering your MOC, it will be eligible for voting, which could lead to prizes! If you've got a standalone MOC, register it under the appropriate theme. Do not register it as a collaborative. If you do, you won't have a place to put it!

Town & Train


Participants
Bill: 1 table, GoPro train cam
Brian & Melissa: 2 tables, trains
Caleb & Will: 2 tables, Logan train
Charles: 10 tables, trains, controllers, track for Schusters, 3 straight tracks for Chris, table skirt
Chris: 3 tables, business cards, banners
Jenni & David: 1 table
Jennifer: 1 table, track for Le
Le: 1 table (minus track)
Pete: 12 tables, extension cords, power strips, trains

Contributors
Matt & Lisa: Engine shed for Pete

Minicon

Basically, a miniature version of your MOC. For our layout, the scale is 1 table = 5 x 10 studs. The table is 5 bricks high. The whole convention will be modeled, we just need a copy of our layout and any MOCs to drop in the display. Pete will supply the 'tables', you just need to provide your details. See here for more info.


Micropolis

This is a new theme which Jennifer is coordinating. Please let her know if you're going to contribute!
Follow this link for the standard and check this one out for some other neat ideas.

BrickBlast, December 13-14, 2014

posted Sep 10, 2014, 8:24 PM by TNVLC Admin   [ updated Dec 11, 2014, 2:51 PM ]

This is a new venue, a new event and a new name! With the loss of Southerland Station, we're moving to a new venue which is a big milestone for the club since that's where it all started way back in December of 2007. While we'll miss our friends at Southerland, this is a big step up for us in terms of available space which will make this the largest LEGO show Huntsville has ever seen!

Here's what we're planning:
Town & Train
Micropolis
Great Ball Contraption
Mindstorms
MOCs
Rocket City Junior Club
Bingo, pics with Emmett, Santa & Mrs Claus, plus other events and giveaways for the public

This will be a ticketed event and all proceeds after expenses will be donated to the Making Connections Autism Spectrum Disorder Networking Group.

Location
Trinity United Methodist Church Gym
607 Airport Rd SW
Huntsville, AL 35802

Public Hours
Saturday, Dec 13: 9AM - 5PM (9AM - 10AM: Making Connections hour)
Sunday, Dec 14: noon - 5PM

Setup
Friday, Dec 12: 9AM - 10PM

Teardown
Sunday, Dec 14: 5PM - 10PM

Town & Train


Participants
Bill: 1 table, GoPro train cam
Caleb: 1 table
Charles: 10 tables, trains, controllers, posts, chain, track for Le, 3 straight tracks for Chris
Chris: 3 tables, business cards
Jennifer: 1 table
Le: 1 table (minus track)
Pete: 12 tables, black table skirt, banners, extension cords, power strips, trains
Brian & Melissa: 2 tables, black table skirt, trains

Contributors
Matt & Lisa: Engine shed for Pete

Micropolis
This is a new theme which Jennifer is coordinating. Please let her know if you're going to contribute!
Follow this link for the standard and check this one out for some other neat ideas.

Great Ball Contraption
This theme seems to be gaining momentum. Please let Charles know if you plan on contributing.
Follow this link for the standard.

Robotics
Got a robotic themed MOC? Let Bill or Renee know!

MOCs
We'll have lots of MOC space this year. Contact Caleb Ellett if you have a MOC you'd like to display!

Also needed:
Tables for MOCs, etc...
TVs for Train Cam, slideshows
Slideshow content: Pics of MOCs, stop motion projects, etc...
Playbrick

BrickBlast Floorplan

Normal Palooza, November 8, 2014

posted Sep 10, 2014, 7:56 PM by TNVLC Admin   [ updated Nov 6, 2014, 5:09 PM ]

This is our third appearance at NormalPalooza. Compared to some of our shows, space is limited so we're focusing on a small display while leaving room for plenty of play brick, which is the main attraction.

Hours:
Public: 10AM-5PM (Eastern)
Load in: 7:30AM - 9:30AM (Eastern)

Location:
1219 W. Mississippi Ave
Chattanooga, TN 37405



Attendees:
Chris: Banners, business cards
Pete: 7 tables, controllers, trains, extension cords, table skirt
Jon & Jenni: GBC module
Charles: GBC module, chain, 6 standards, play brick
Tim & Franklin
Renee
Bill

Provided by organizers:
20 Chairs
2 Large folding tables for play brick
1 large folding table for MOCs
Cover in case of rain
Power

Summer Show, June 21-22, 2014

posted May 26, 2014, 8:59 PM by TNVLC Admin   [ updated Jun 10, 2014, 7:42 PM ]

Location:
Huntsville - Madison County Public Library
Auditorium
915 Monroe St SW
Huntsville, AL 35801

Hours:
Saturday, June 21: 9 - 5 (public hours 9 - 4:30)
Sunday, June 22: 1 - 5 (public hours 1 - 4:30)
Public to be charged $5

Setup:
Friday, June 20: 9 - 5

Click here for the thread on our Google Groups forum:

See the library's ad here.

New this year are 2 "fan favorite" awards for best MOC: One on the collaborative layout and one for a standalone MOC! Otherwise, this year's show should look fairly similar. We'll have a comparable collaborative layout, MOC tables, a play area and bingo.

The town and train layout will occupy more or less the same space it was in last year. While the column is a bit of an inconvenience, this just seems to be the best placement for traffic flow.


Town and Train Participants:
Bill: 1 table (Pete to provide track, Josiah to provide 1 32x32 building), GoPro train car
Brian Rippetoe: Trains
Caleb: 1 table
Charles: 4 tables, trains, controllers, post & chain
Chris: 3 tables, black banners
Josiah: 1 32x32 building
Le: 1 table (Pete to provide track)
Pete: 4 tables, trains, track for Bill & Le

If you have any updates, please let Pete know.

MOC Participants:
?

Other:
Jennifer: Prizes
Schusters: Table skirt

We'll also need the following:
4 tables for MOCs
Play brick

BrickFair, AL, January 9-12, 2014

posted Oct 30, 2013, 8:19 PM by TNVLC Admin   [ updated Dec 30, 2013, 8:30 PM ]




Location
Birmingham, AL. BJCC (East Hall).

Public Hours
Saturday, Jan 11: 11AM - 4PM
Sunday, Jan 12: 11AM - 4PM

Setup
Thursday, Jan 9: noon - midnight
Friday, Jan 10: 9AM - midnight

There are also lots of fun events Thursday and Friday, so plan on sticking around for most of each day. We will need to be finished with all setup Friday night!

We'll also need to have at least 3 or 4 people manning the display during the public hours. It will be packed!

As of 12/9 it appears everyone has registered and paid!

If you're part of the layout, feel free to register any of your MOCs under the "Tennessee Valley LEGO Club" collaborative. All that means is that your MOC is on the layout as opposed to a theme table. By registering your MOC, it will be eligible for voting. If you've got a standalone MOC, register it under the appropriate theme. Do not register it as a collaborative. If you do, you won't have a place to put it!

To handle the transportation aspect, Chris is securing a van that will accommodate all of the tables and any MOCs aside from Pete's contribution. Coordinate with Chris to pickup your items Jan 4-8. He will need all tables so that they can be setup Thursday, permitting everyone to setup their displays as they come in. Pete, Chris, Will & Caleb will be unloading at the BJCC on the 17th around noon. If you can't be present then or if you can't make it to the show, but want to send items, no problem, just let Pete know.

Participants
Will & Caleb: 1 table plus 1 table for Pete
Charles: 8 tables, trains, controllers, ballasted track for Jennifer (1 table), plain track for Brian (1 table)
Chris & Bill: 3 tables, also transporting engine shed for Pete
Jennifer: 3 tables, trains, black banners, business cards
Le: 1 table (minus track)
Pete: 7 tables, extension cords, power strips, trains, time lapse camera
Brian & Melissa: 1 table, table skirt plus 1 table for Pete
Tim & Franklin
Alex

Contributors
Matt & Lisa: Engine shed for Pete
David & Tammy: Ballasted track for Le

Minicon
This is new this year. Basically, it's a miniature version of our layout. The scale is 1 table = 5 x 10 studs. The table is 5 bricks high. The whole convention will be modeled, we just need a copy of our layout to drop in the display.

Southerland Station, December 7 & 8, 2013

posted Oct 30, 2013, 8:11 PM by TNVLC Admin   [ updated Nov 23, 2013, 3:16 PM ]


We're returning yet again to where it all began for the club!

This year is shaping up to be a little thin, but the room is usually packed, so having some more space might be nice for a change.

Public Hours:
December 7: 9AM-5PM
December 8: 1PM-5PM

Setup:
We have access to the room the week prior and the week after. They will keep it locked for us. Still, I recommend loading in Thursday Dec 5 and Friday Dec 6 with table joining/final setup occurring Friday between 5 and 8PM. I also recommend having everything removed no later than Monday the 9th. As far as manning the display goes, we only need to be there during the public hours and should plan on at least 3-4 people at any one time.

For MOCs, I'd like to encourage labels containing the builder's name, club affiliation and a title and/or description of the MOC/display. Please send that info to Chris so that it can be printed in time for the show.

Participants:
Chris & Bill: 3 tables (farm)
Jennifer: 1 table, event support package?
Caleb: 1 table (minecraft)
Charles: 4 tables, trains, controllers, standards, play brick

Charles: 1 table for MOCs
Caleb: MOC (MegaFIG)
Josiah: MOCs

Contributors:
Brian & Melissa: Table skirts

NormalPalooza, November 9, 2013

posted Oct 26, 2013, 5:33 AM by TNVLC Admin   [ updated Oct 31, 2013, 1:00 AM ]


This is our second appearance at NormalPalooza. We were such a hit last year that we've been given an entire stage instead of a tent! Still, compared to some of our shows, space is limited so we're focusing on a small display while leaving room for plenty of play brick, which is the main attraction.

Hours:
Public: 10AM-5PM (Eastern)
Load in: 7AM - 9:30AM (Eastern) It gets crowded, so it's important to unload early then get the vehicles out of the way.

Location:
1219 W. Mississippi Ave
Chattanooga, TN 37405

Attendees:
Jennifer: 1 table, creepy theme, table skirt, banners, business cards, event support package
Chris: 1 table, creepy theme
Pete: 1 table, town theme, track for Le, controllers, trains, extension cords
Le: 1 table, town theme
Will & Caleb: Puzzle, MEGAfig MOC
Charles: Chain, 6 standards, play brick - lots of play brick!

Provided by organizers:
20 Chairs
2 Large folding tables for play brick

Here's a photo of the stage area:

1-10 of 16